How to set up the Booking Engine

Configure the Booking Engine (if you do not have the Vikey channel manager module)

In the Booking Engine section, you will find Calendar.

Here, you can copy and paste the iCal links from the various OTA platforms.

This will synchronize the calendars with one another, so every booking you receive directly will block availability across all connected calendars.

Note: In addition to copying the iCal links from the various OTA platforms into Vikey, remember to copy the iCal link for your listing that you can find in Vikey as well:

How do I retrieve the iCal link from Booking.com?

Log in to the Extranet: Sign in to the Booking.com Partner Hub using your credentials.
Open the calendar section: Click Rates & Availability or Calendar, then select Sync calendars.
Manage connections: Click the button to connect another calendar or add a connection.

How do I export Booking.com's iCal link to Vikey?

Log in to the Booking.com Partner Hub using your credentials.
Open the calendar section: Click Rates & Availability or Calendar, then select Sync calendars.
Export the link: Select Export calendar, assign a name to the connection, and copy the generated iCal URL.

How do I retrieve the iCal link from Airbnb?

Log in to Airbnb: Sign in to your account and switch to Host mode (by clicking “Switch to hosting” in the top-right corner).
Open the calendar: Click Calendar in the main menu at the top. If you manage multiple properties, select the specific listing you want to synchronize.
Go to availability settings: In the side panel that appears on the right, click the Availability tab (or Pricing and availability).
Find the synchronization settings: Scroll down until you reach the Connect calendars section (or Calendar sync).
Copy the link: Click Export calendar (or Connect to another website). A pop-up window will appear containing a long URL ending in .ics. Copy the entire link.

How do I retrieve the iCal link from Vrbo?

Log in to the Owner Dashboard: Sign in to Vrbo using your host account.
Select the listing: If you manage multiple properties, click the specific property whose calendar you want to retrieve.
Open the calendar: Click Calendar in the navigation menu on the left.
Access synchronization settings:
- In the top-right corner of the calendar, click the Import/Export button with the arrows (or go to Settings > Availability > Connect calendars, depending on the interface version available in your profile).
Export the link: Click Export calendar.
Copy the URL: A pop-up window will appear containing a URL. Copy the entire URL.

Set-up Booking Engine

Go to the section of the menu named Booking Engine and then click on ‘Detail’ for each of your unit:

Gallery

Here you have can upload up to 12 photos of your unit which will be visible on the website:

Rate

Choose the rate among the various ones you have created on your channel manager and that you wish to use directly on the website:

You have the option of adding services only for reservations coming from Booking Engine, e.g. cleaning costs.

Content

Enter a description of your property here, giving as many details as possible about location and neighbourhood:

P.S.: enter the description in, at least in 2 different languages.

Links & Contact

Please enter your CIN and contact details here:

Brand

If you have the White Label module active, you will have the chance to insert your logo and choose the colour of the online check in page.

Your Site

To get a preview of your website, simply click on the ‘Link to Book’ able to found in all sections:

Here is the result of the configuration:

If you click on the calendar to book, the dates in blue are the ones available:

Once the dates have been selected, the total to be paid will appear and the gust will be allowed to proceed with the payment:

Once the guest fills the data, he will be able to enter the card details for the transaction.

Once the guest pays and books, the availability will be closed automatically for the selected dates on the channel manager.